Congratulations on securing your new commercial property! Signing a lease agreement is a major milestone for any growing business.
However, the period after signing is equally critical for ensuring a smooth transition and successful launch of operations.
At Boehm Commercial Group, we guide clients beyond the signing table to prepare for every step of occupancy.
Therefore, to help you get started, here is a professional checklist of essential actions after signing a lease agreement.
1. Confirm Deposit and First Month’s Rent Receipt
First, verify that all initial financial obligations have been processed, including the security deposit and first month’s rent. Next, ensure the landlord formally acknowledges these payments in writing to avoid any misunderstandings later. This step confirms the official financial commencement of your lease agreement and provides peace of mind for your business.
2. Provide Certificate of Insurance
Before taking possession or beginning tenant improvements, submit your Certificate of Insurance to the landlord. This document confirms you have secured the required liability coverage outlined in your lease agreement. In addition, it protects your business interests and safeguards the property against potential risks.
3. Apply for Certificate of Occupancy (If Applicable)
For certain business types, a Certificate of Occupancy from the local municipality is mandatory.
This certification confirms the property complies with safety codes and zoning requirements.
In addition, it validates the property’s suitability for your planned commercial operations.
Finally, securing this certificate is a critical step before legally commencing business.
4. Rekey the Property
For enhanced security and peace of mind, it is highly advisable to rekey all access points to the property immediately upon gaining possession. This ensures controlled access and mitigates any unauthorized entry.
5. Establish Utility Services
Proactively contact all relevant utility providers (electricity, gas, water, sewer, and telecommunications) to arrange for service activation well in advance of your move-in date. Confirm activation schedules to prevent any operational delays.
6. Schedule HVAC System Servicing
Arrange for a professional inspection and servicing of the heating, ventilation, and air conditioning (HVAC) systems. This is an important step to prevent any unforeseen repairs or replacements. Proactive maintenance ensures optimal functionality, energy efficiency, and a comfortable environment for your staff and clientele.
7. Arrange Professional Cleaning Services
Coordinate a comprehensive professional cleaning of the premises before your occupancy. A pristine environment provides a fresh start and presents a positive image for your business.
8. Initiate Waste Management Services
Coordinate with local waste management providers to establish or transfer trash and recycling services. Ensure any required dumpsters are delivered and positioned in adherence to local regulations and lease stipulations.
9. Implement or Transfer Security/Alarm Systems
Install or transfer a robust security and alarm system. This measure is paramount for the protection of your assets, proprietary information, and the safety of your personnel. Thorough testing of the system prior to full occupancy is recommended. Most business insurance policies require a security system.
10. Organize Landscaping Services (If Applicable)
If your leased property includes exterior grounds, contract with a professional landscaping service to ensure the property’s exterior is consistently well-maintained. A meticulously kept exterior enhances curb appeal and reflects positively on your business’s professionalism.
Undertaking these precise and timely actions will not only facilitate a smooth transition into your new commercial space but also lay a strong, operational foundation for your business’s sustained success.
For expert guidance on your commercial real estate ventures or assistance with any aspect of your leasing journey, contact Boehm Commercial Group today. We are committed to supporting your business every step of the way.
