Congratulations on securing your new commercial property! Signing your lease agreement marks a significant milestone for your business. However, the period immediately following lease execution is equally critical for a seamless transition and successful launch of your operations.
At Boehm Commercial Group, we guide our clients beyond the signing table, ensuring you are well-prepared for occupancy. To facilitate your move and operational setup, here is a professional checklist of essential actions to undertake after your commercial lease is signed:
1. Confirm Deposit and First Month’s Rent Receipt
Verify that all initial financial obligations, including the security deposit and the first month’s rent, have been successfully processed and formally acknowledged by the landlord. This confirms the financial commencement of your lease agreement.
2. Provide Certificate of Insurance
Prior to taking possession or commencing any tenant improvements, submit your Certificate of Insurance to the landlord. This documentation confirms you have secured the required liability coverage as stipulated in your lease agreement, safeguarding both your business interests and the property.
3. Apply for Certificate of Occupancy (If Applicable)
For certain business types or property uses, obtaining a Certificate of Occupancy from the local municipal authority is a mandatory requirement. This certification validates the property’s compliance with safety codes and suitability for your intended commercial operations, a critical step for legal commencement of business.
4. Rekey the Property
For enhanced security and peace of mind, it is highly advisable to rekey all access points to the property immediately upon gaining possession. This ensures controlled access and mitigates any unauthorized entry.
5. Establish Utility Services
Proactively contact all relevant utility providers (electricity, gas, water, sewer, and telecommunications) to arrange for service activation well in advance of your move-in date. Confirm activation schedules to prevent any operational delays.
6. Schedule HVAC System Servicing
Arrange for a professional inspection and servicing of the heating, ventilation, and air conditioning (HVAC) systems. Proactive maintenance ensures optimal functionality, energy efficiency, and a comfortable environment for your staff and clientele.
7. Arrange Professional Cleaning Services
Coordinate a comprehensive professional cleaning of the premises before your occupancy. A pristine environment provides a fresh start and presents a positive image for your business.
8. Initiate Waste Management Services
Coordinate with local waste management providers to establish or transfer trash and recycling services. Ensure any required dumpsters are delivered and positioned in adherence to local regulations and lease stipulations.
9. Implement or Transfer Security/Alarm Systems
Install or transfer a robust security and alarm system. This measure is paramount for the protection of your assets, proprietary information, and the safety of your personnel. Thorough testing of the system prior to full occupancy is recommended.
10. Organize Landscaping Services (If Applicable)
If your leased property includes exterior grounds, contract with a professional landscaping service to ensure the property’s exterior is consistently well-maintained. A meticulously kept exterior enhances curb appeal and reflects positively on your business’s professionalism.
Undertaking these precise and timely actions will not only facilitate a smooth transition into your new commercial space but also lay a strong, operational foundation for your business’s sustained success.
For expert guidance on your commercial real estate ventures or assistance with any aspect of your leasing journey, contact Boehm Commercial Group today. We are committed to supporting your business every step of the way.
